Job Description
Join our dynamic team as a Receptionist & Data Specialist at Mesa Professional Services! We're seeking a polished professional to serve as the first point of contact while managing critical data operations. This full-time role combines exceptional customer service with precise administrative support in our Mesa headquarters. If you thrive in fast-paced environments where multitasking meets accuracy, we want you on our team!
Responsibilities
- Manage front desk operations including call routing, visitor registration, and mail distribution
- Enter, update, and maintain accurate client databases using proprietary CRM systems
- Process incoming/outgoing correspondence with attention to confidentiality protocols
- Schedule appointments and coordinate meeting logistics for executive staff
- Assist with document preparation, filing, and record-keeping procedures
- Collaborate with departments to ensure seamless information flow
- Perform ad-hoc administrative tasks as requested by management
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years receptionist or administrative experience
- Proven data entry skills with 10,000+ keystrokes per minute accuracy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication abilities
- Ability to multitask while maintaining professional demeanor
- Strong organizational skills with attention to detail
- Basic knowledge of office equipment (printers, scanners, phone systems)