Job Description
Join our vibrant Seattle team as a Local Office Assistant and enjoy the perfect work-life balance with flexible scheduling! We're seeking a detail-oriented professional to support our downtown office operations with a hybrid remote/in-person schedule. This role offers competitive pay, comprehensive benefits, and the opportunity to grow within a dynamic local business.
As a cornerstone of our office ecosystem, you'll ensure seamless daily operations while supporting our mission to deliver exceptional client experiences. We value initiative, reliability, and a passion for community engagement.
Responsibilities
- Manage office reception duties including call screening, visitor greeting, and mail processing
- Coordinate calendars, schedule meetings, and maintain office equipment inventory
- Assist with onboarding new hires and maintain digital filing systems
- Support local vendor relationships and procurement of office supplies
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Organize community outreach events and local partnership initiatives
- Ensure compliance with office safety protocols and environmental standards
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision
- Strong organizational skills with attention to detail
- Valid Washington State driver's license (for occasional local errands)
- Experience with scheduling software (e.g., Calendly, Doodle)
- Local Seattle residency preferred for community connection