Job Description
We are currently seeking a highly organized and professional Receptionist & Data Entry Specialist to join our dynamic team in Seattle, Washington. In this pivotal role, you will serve as the first point of contact for our clients and employees, ensuring a welcoming atmosphere while maintaining precise digital records.
At Apex Administrative Solutions, we pride ourselves on operational excellence and employee satisfaction. We offer a competitive compensation package, comprehensive benefits, and the unique advantage of weekly pay for all full-time staff. If you excel in fast-paced environments and have a keen eye for detail, we want to meet you.
Responsibilities
- Front Desk Management: Greet visitors and clients with professionalism, manage incoming calls, and direct inquiries to the appropriate department promptly.
- Data Entry & Management: Accurately input, update, and maintain client and employee data into our CRM and database systems with a focus on 99.9% accuracy.
- Administrative Support: Handle correspondence, draft emails, prepare meeting agendas, and manage the organization's calendar.
- Record Keeping: Organize and file both digital and physical documents, ensuring easy retrieval and compliance with company policies.
- Inventory & Supplies: Monitor office supplies and assist in ordering necessary materials to ensure smooth daily operations.
- Customer Service: Address client needs and resolve issues efficiently, acting as a brand ambassador for our company.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role, preferably within the Washington state area.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Typing Speed: Demonstrated ability to type accurately at a speed of 45+ WPM.
- Education: High school diploma or GED required; Associate degree or certificate in Business Administration is a plus.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Reliability: Ability to work full-time hours, Monday through Friday, with a strong focus on attendance and punctuality.