Job Description
Join Our Team at Apex Administrative Solutions – Immediate Hiring!
We are currently seeking a highly organized and professional Receptionist and Data Entry Specialist to join our dynamic team in the heart of New Orleans. If you have excellent communication skills and a keen eye for detail, this is the perfect opportunity for you to advance your career in a fast-paced environment.
In this pivotal role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming and efficient front desk experience. Additionally, you will be responsible for maintaining our digital records with precision, making sure our data entry standards are top-notch.
Why Apply?
- Competitive hourly pay ($15 - $18/hr)
- Comprehensive benefits package
- Opportunities for career growth within the company
- Supportive and inclusive work culture
Responsibilities
- Front Desk Management: Greet and direct visitors, answer incoming calls, and manage the switchboard professionally to ensure seamless communication.
- Data Entry Accuracy: Input, update, and maintain accurate records in our CRM and database systems with a focus on speed and precision.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and distribute information to staff members.
- Scheduling: Manage calendars, schedule appointments, and coordinate meetings, including setting up conference rooms and preparing agendas.
- Customer Service: Assist clients and visitors with inquiries, providing exceptional service to represent the company brand positively.
- File Management: Organize physical and digital files, ensuring easy retrieval and compliance with company policies.
Qualifications
- Education: High school diploma or GED required; associate degree or relevant business certification is a plus.
- Experience: Previous experience as a Receptionist or in a Data Entry role is preferred, but we are willing to train the right candidate.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database software.
- Typing Speed: Demonstrated ability to type at least 40-45 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills in English.
- Professionalism: Strong interpersonal skills and the ability to multitask in a busy office environment.