Job Description
Join our dynamic team as an Administrative Assistant where your organizational skills will shine! We offer competitive weekly pay, comprehensive benefits, and a supportive work environment in the heart of Philadelphia. As a key member of our office support team, you'll ensure seamless operations while growing your career with industry leaders. Why Apply? • Weekly paychecks • Health/dental/vision benefits • Professional development opportunities • Modern downtown office • Collaborative team culture
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and mail
- Prepare and edit correspondence, reports, and presentations
- Maintain digital and physical filing systems with precision
- Support onboarding processes and new employee orientation
- Assist with expense reports and budget tracking
- Coordinate office inventory and supply management
- Act as primary point of contact for external stakeholders
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Experience with scheduling software (e.g., Calendly, Acuity)
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities