Job Description
Join Our Growing Team in Pennsylvania!
We are currently seeking a detail-oriented and organized Administrative Assistant to join our Philadelphia-based office. This is an excellent opportunity for a local professional to excel in a fast-paced environment where accuracy and efficiency are paramount. If you possess strong data entry skills and a proactive attitude, we want to hear from you.
In this role, you will serve as the backbone of our daily operations, managing vital information with precision. You will have the chance to work in a supportive team setting with opportunities for growth.
Responsibilities
- High-Volume Data Entry: Accurately input and update customer and company data into various database systems and spreadsheets.
- Document Management: Organize, file, and maintain physical and electronic records to ensure easy retrieval and compliance.
- Administrative Support: Manage incoming emails, answer phones, and route inquiries to the appropriate departments.
- Scheduling: Assist with calendar management, meeting coordination, and preparing meeting materials.
- Reporting: Generate weekly reports and assist in preparing correspondence as needed.
- Inventory Control: Monitor office supplies and place orders to ensure the office is fully stocked.
Qualifications
- High School Diploma: Minimum requirement; Associate’s degree preferred.
- Proven Experience: Previous experience as an Administrative Assistant or in a Data Entry role.
- Typing Speed: Demonstrated ability to type at least 40 WPM with high accuracy (90%+).
- Software Proficiency: Strong command of Microsoft Office Suite (Excel, Word, Outlook) and database management software.
- Local Residency: Must be located in or willing to commute to Pennsylvania.
- Attention to Detail: Keen eye for detail to identify errors and correct them immediately.