Job Description
Are you a professional with a sharp eye for detail and exceptional organizational skills? We are seeking a dedicated Receptionist and Data Entry Specialist to join our expanding team in the vibrant heart of Miami. In this hybrid role, you will serve as the first point of contact for our clients while managing critical data entry tasks that keep our operations running smoothly. If you thrive in a fast-paced environment and excel at balancing customer service with administrative precision, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to work in a modern, collaborative office environment.
- Professional development and growth opportunities.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, answer incoming phone calls, and manage the reception area to ensure a professional first impression.
- Data Entry Accuracy: Enter, update, and verify information into company databases with 100% accuracy and efficiency.
- Administrative Support: Manage calendars, schedule appointments, and handle incoming and outgoing mail and couriers.
- Document Management: Organize and maintain physical and digital filing systems, ensuring documents are easily retrievable.
- Customer Communication: Respond to emails and inquiries promptly and professionally, escalating issues when necessary.
- Office Coordination: Assist in coordinating office events and maintaining office supplies inventory.
Qualifications
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role.
- Skills: Proven proficiency in data entry with a high typing speed (40+ WPM) and accuracy.
- Software: Advanced skills in Microsoft Office Suite, specifically Excel and Outlook.
- Communication: Excellent verbal and written communication skills in English.
- Education: High school diploma or GED required; Associate degree preferred.
- Professionalism: Ability to maintain a professional demeanor under pressure and handle sensitive information with discretion.