Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in Chicago. This is an urgent hiring position with immediate availability. You will be the face of our office, ensuring smooth daily operations and providing essential support to our management team.
If you are looking for a challenging role with opportunities for growth and a competitive salary, we encourage you to apply today.
Responsibilities
- General Administration: Manage incoming calls, emails, and general correspondence professionally.
- Office Management: Oversee office supplies inventory, place orders, and ensure the workspace is organized and efficient.
- Data Entry: Perform accurate data entry and maintain digital and physical filing systems.
- Meeting Support: Schedule appointments, manage calendars, and prepare meeting materials and agendas.
- Reception: Greet visitors warmly and direct them to the appropriate department or personnel.
- Document Preparation: Draft, proofread, and distribute internal memos and reports.
Qualifications
- Education: High school diploma or GED required; associate’s degree preferred.
- Experience: Proven experience as an Office Assistant or in a similar administrative role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Reliability: Punctual and able to work independently with minimal supervision.