Job Description
We are looking for a detail-oriented Administrative Assistant to join our dynamic team in Seattle. In this role, you will serve as the backbone of our daily operations, ensuring that data is managed efficiently and that our office runs smoothly.
What We Offer:
- Competitive hourly rate ($18.00 - $24.00).
- Health, dental, and vision insurance.
- Professional development opportunities.
- A collaborative and inclusive work environment.
If you have a knack for numbers and organization and are eager to contribute to a growing company, we want to hear from you.
Responsibilities
- Enter, update, and maintain accurate data in company databases and spreadsheets with a focus on high-speed data entry.
- Review invoices for accuracy and discrepancies before processing payments.
- Manage incoming correspondence, including email and phone calls, and route inquiries to the appropriate team members.
- Organize and digitize physical filing systems to ensure easy retrieval of records.
- Prepare and format documents, presentations, and reports using Microsoft Office Suite.
- Coordinate internal schedules and assist with meeting preparation.
- Assist the executive team with travel arrangements and expense reporting.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative support or data entry.
- Proven typing speed of 45+ WPM with a high degree of accuracy.
- Advanced proficiency in Microsoft Excel (pivot tables, vlookup) and Word.
- Strong attention to detail and the ability to spot errors in large datasets.
- Excellent time management skills and the ability to prioritize tasks in a fast-paced environment.
- Must be authorized to work in the United States.