Job Description
We are looking for a highly organized and professional Receptionist and Data Entry Specialist to join our team in Jacksonville, Florida. This is an immediate hire opportunity for a dedicated individual who excels in a fast-paced office environment. You will serve as the first point of contact for our clients and visitors while managing critical data entry tasks to ensure our records are accurate and up-to-date.
Why Join Us?
• Competitive hourly rate
• Immediate start available
• Supportive team culture
• Professional development opportunities
Responsibilities
- Manage the front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls professionally.
- Perform high-volume data entry tasks with 99% accuracy using Microsoft Excel, Access, and company CRM software.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of documents.
- Assist with general administrative duties such as scheduling appointments, coordinating travel arrangements, and preparing meeting packets.
- Process incoming mail, emails, and invoices with a high degree of attention to detail.
- Update customer and employee databases regularly to reflect changes in contact information.
- Collaborate with the sales and operations teams to ensure seamless communication and workflow.
Qualifications
- High School Diploma or GED equivalent required; Associate’s degree preferred.
- Proven experience as a Receptionist, Front Desk Assistant, or in a similar administrative support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Strong typing speed (minimum 45 WPM) and exceptional attention to detail.
- Excellent verbal and written communication skills with a professional telephone manner.
- Ability to multitask effectively in a busy environment and prioritize tasks efficiently.
- Reliable transportation and availability for a standard full-time schedule.