Job Description
We are seeking a highly organized Receptionist & Data Entry Specialist to join our dynamic team in Boston, MA. This is an immediate hire opportunity for a detail-oriented professional who excels in a fast-paced office environment. You will serve as the first point of contact for our clients and ensure our data management systems are accurate and up-to-date.
Why Join Us?
We offer competitive pay, a collaborative work culture, and opportunities for professional growth. If you have a knack for numbers and a friendly demeanor, we want to hear from you.
Responsibilities
- Greet and direct visitors in a professional manner; answer and screen incoming calls with a friendly and helpful tone.
- Perform high-volume data entry with a focus on 99% accuracy and strict confidentiality.
- Manage and maintain the company's filing system, ensuring both digital and physical records are organized.
- Handle incoming and outgoing mail, packages, and couriers efficiently.
- Assist with basic bookkeeping tasks, including expense reports and invoicing.
- Coordinate meeting schedules and prepare meeting materials as required.
- Support administrative staff with various clerical duties and special projects.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 1-2 years of verifiable experience in a receptionist or administrative role.
- Proven proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent typing speed (minimum 45 WPM) and exceptional data entry skills.
- Strong verbal and written communication abilities with a professional demeanor.
- Ability to prioritize tasks and manage time effectively in a busy office setting.
- Professional appearance and demeanor at all times.