Job Description
We are seeking a dynamic and organized Receptionist and Data Entry Specialist to join our growing team in Baltimore, MD. This is an immediate hire opportunity for a detail-oriented professional who thrives in a fast-paced environment. You will serve as the first point of contact for our clients and partners while managing critical data entry tasks to ensure our records are accurate and up-to-date.
Why Join Us?
- Competitive hourly wage ($18 - $22/hr)
- Modern and collaborative work environment
- Opportunity for professional growth within the organization
- Immediate start available for the right candidate
The Role:
As our Receptionist, you will be responsible for creating a positive first impression, managing front-desk operations, and ensuring accurate data management. We need someone who can seamlessly switch between greeting visitors and maintaining our digital records with precision.
Responsibilities
- Manage the front desk, including greeting visitors warmly and answering a high volume of incoming calls with professionalism.
- Perform accurate data entry tasks, including updating customer databases, processing paperwork, and maintaining filing systems with a focus on error reduction.
- Sort and distribute incoming mail, packages, and faxes to appropriate departments and personnel.
- Assist with scheduling appointments and managing calendars for management staff to ensure smooth operations.
- Handle basic accounting tasks, such as petty cash management, bank deposits, and processing invoices.
- Maintain a clean, organized, and welcoming office environment for employees and guests.
- Collaborate with team members to resolve administrative issues and improve office workflows.
Qualifications
- High school diploma or equivalent required; associate degree or certificate in office administration preferred.
- Proven experience as a Receptionist or in a similar administrative support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Ability to multitask effectively and prioritize tasks in a busy office setting.
- Reliable transportation and a professional appearance.