Job Description
Are you a detail-oriented professional looking for an immediate opportunity in the heart of Oakland? Apex Professional Services is seeking a dynamic Receptionist and Data Entry Specialist to join our growing team. This role is perfect for someone who thrives in a fast-paced office environment and excels at maintaining accuracy while managing front-line operations.
We offer a competitive salary, comprehensive benefits, and a supportive work culture. If you have a knack for organization and a professional demeanor, we want to hear from you today.
Responsibilities
- Greet and welcome visitors with a warm and professional demeanor, managing the front desk and lobby area.
- Perform high-volume data entry tasks, ensuring 99% accuracy in maintaining digital and physical records.
- Manage incoming and outgoing communications, including answering multi-line phone systems and screening calls.
- Coordinate office schedules, book meeting rooms, and assist with calendar management for executives.
- Process invoices, expense reports, and general administrative paperwork with precision.
- Maintain office inventory and order supplies as needed to keep operations running smoothly.
- Assist in organizing company events and community outreach initiatives.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as a Receptionist or in a similar administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Fast typing speed (minimum 45 WPM) with a focus on accuracy and attention to detail.
- Strong verbal and written communication skills.
- Ability to multitask effectively in a busy, fast-paced environment.
- Professional appearance and a positive, customer-service-oriented attitude.