Job Description
Join our dynamic team in Chicago's vibrant Loop district as an Entry-Level Receptionist with Data Entry Specialist responsibilities. Metropolitan Business Solutions is seeking a polished, tech-savvy professional to serve as the first point of contact for our clients and manage critical data operations. This hybrid role offers comprehensive training and clear pathways to career advancement in administrative support.
Our ideal candidate thrives in fast-paced environments, values precision, and demonstrates exceptional communication skills. Enjoy competitive benefits including health insurance, paid time off, and professional development stipends. Work in a modern downtown office with flexible scheduling options after training.
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate departments
- Process incoming/outgoing mail and packages with accurate tracking
- Enter, update, and maintain confidential client databases with 99.5% accuracy
- Coordinate meeting room bookings, catering, and office supply inventory
- Greet visitors, issue badges, and manage visitor registration system
- Assist with scheduling, calendar management, and travel arrangements
- Generate daily/weekly reports using Microsoft Office Suite
- Support HR with onboarding paperwork and employee records
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 40 WPM typing speed with 10-key proficiency
- Experience with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal communication and active listening skills
- Attention to detail with zero-error tolerance for data entry
- Professional demeanor and polished business appearance
- Ability to multitask in high-pressure environments
- Basic knowledge of office equipment (copiers, scanners, phone systems)