Job Description
Join our dynamic team as a full-time Administrative Assistant in Chicago! We're seeking a highly organized professional to support our executive operations with a flexible schedule option (8am-4pm or 9am-5pm). This hybrid role combines in-office collaboration with remote flexibility, offering competitive benefits and growth opportunities. Ideal candidates will thrive in a fast-paced environment while maintaining meticulous attention to detail.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle confidential correspondence, document processing, and data entry with 99% accuracy
- Oversee office supplies inventory, vendor relationships, and facility maintenance
- Support onboarding processes and coordinate cross-departmental communications
- Prepare reports, presentations, and financial documentation using MS Office Suite
- Implement digital filing systems and ensure HIPAA/GDPR compliance
Qualifications
- 3+ years of administrative experience in corporate or healthcare settings
- Proficiency in MS Office (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written/verbal communication and time management skills
- Ability to prioritize tasks with competing deadlines in flexible work arrangements
- Associate's degree or equivalent professional certification preferred
- Experience with scheduling tools (Calendly, Doodle) and CRM systems