Job Description
We are seeking a highly organized and personable Receptionist and Data Entry Specialist to join our dynamic team in Oakland, CA. This is an immediate hire opportunity for a dedicated professional who excels in a fast-paced office environment.
As the first point of contact for our clients and employees, you will manage front desk operations while ensuring accurate data management across our digital systems.
Responsibilities
- Manage front desk operations, including greeting visitors and directing inquiries with a professional and welcoming demeanor.
- Perform high-volume data entry tasks with a strict focus on accuracy and speed.
- Maintain and update digital and physical filing systems and databases to ensure information is easily retrievable.
- Answer, screen, and forward incoming phone calls and emails promptly and professionally.
- Assist with scheduling appointments and coordinating internal meetings.
- Handle incoming and outgoing mail, packages, and couriers efficiently.
- Collaborate with the administrative team to streamline office workflows.
Qualifications
- High school diploma or GED required; associate degree in business or administration preferred.
- Proven experience in reception, customer service, or data entry roles is essential.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Strong attention to detail and error-free typing speed (minimum 40 WPM).
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple priorities in a busy office.