Job Description
Join our dynamic team at Premier Business Solutions as a Receptionist and be the welcoming face of our Chicago headquarters! We're seeking a polished, tech-savvy professional to deliver exceptional front-desk experiences while supporting our executive team. Enjoy competitive benefits in a modern downtown workspace with growth opportunities into administrative leadership.
This role is perfect for detail-oriented individuals who thrive in fast-paced environments and want to make an impact through exceptional client interactions and office operations excellence.
Responsibilities
- Manage professional front-desk operations including call handling, visitor screening, and mail processing
- Coordinate complex meeting schedules across 10+ executive calendars using Microsoft Outlook
- Execute office supply inventory management and vendor relationship coordination
- Support HR initiatives including new hire onboarding and employee event coordination
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with travel arrangements and expense report processing for executives
- Implement office safety protocols and emergency response procedures
Qualifications
- Associate's degree or 3+ years of professional receptionist/administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional verbal/written communication with polished phone etiquette
- Proven ability to multitask in high-pressure environments using Asana/Slack
- Discretion handling confidential information and sensitive situations
- Chicago-based with reliable transportation downtown
- Experience with office equipment (multi-line phones, copiers, AV systems)
- Professional appearance and customer service mindset