Job Description
Join our dynamic team as a Receptionist at Metropolitan Office Solutions! We're urgently seeking a polished professional to serve as the first point of contact for our Portland office. This high-impact role combines exceptional customer service with administrative excellence in a fast-paced environment. If you thrive in client-facing roles and possess impeccable organizational skills, we want to hear from you immediately. Enjoy competitive pay, comprehensive benefits, and opportunities for growth in our collaborative workplace.
As the face of our organization, you'll create memorable first impressions while managing critical office operations. This position is ideal for detail-oriented individuals who excel at multitasking and value precision in every interaction.
Responsibilities
- Manage front desk operations including visitor greeting, call screening, and mail distribution
- Coordinate meeting room scheduling and calendar management for 15+ executives
- Process incoming/outgoing packages and maintain inventory of office supplies
- Assist with vendor coordination and service procurement
- Perform data entry and maintain digital filing systems
- Support HR functions onboarding and document management
- Manage switchboard operations during peak hours
Qualifications
- Minimum 2 years receptionist or administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal and written communication skills
- Ability to multitask in high-pressure situations
- Professional appearance and customer-focused demeanor
- Experience with scheduling software (Calendly, Outlook)
- High school diploma or equivalent required
- Valid Oregon driver's license preferred