Job Description
Join our dynamic team as the face of our prestigious downtown firm! We're seeking a polished Receptionist to deliver exceptional client experiences while supporting our administrative operations. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you thrive in fast-paced settings and possess impeccable communication skills, we want to meet you!
Responsibilities
- Manage professional front desk operations including greeting visitors, managing phone systems, and coordinating mail services
- Coordinate complex calendar management for executives and meeting room scheduling
- Assist with vendor relationships, supply inventory, and equipment maintenance
- Support administrative tasks such as data entry, document preparation, and report compilation
- Facilitate seamless office communication through email, interoffice messaging, and announcements
- Oversee office supply procurement and vendor invoice processing
- Maintain security protocols including visitor badge issuance and access control
Qualifications
- 3+ years of professional receptionist or front desk experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal and written communication skills with polished professional demeanor
- Proven ability to multitask and prioritize in high-pressure environments
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software (Calendly, Doodle) and CRM systems
- Strong attention to detail with ability to maintain confidential information