Job Description
Are you an organized and proactive individual looking to make an impact in a dynamic corporate environment? Apex Business Solutions is seeking a dedicated Office Assistant to join our full-time team in the heart of San Jose. As a vital part of our operations, you will ensure our office runs smoothly, supporting our leadership team with administrative excellence.
We offer a collaborative culture, competitive benefits, and opportunities for growth. If you thrive in a fast-paced setting and possess a keen eye for detail, we want to hear from you.
Responsibilities
- Manage daily office operations including mail distribution, printing, and faxing.
- Answer and screen incoming calls, transferring to appropriate personnel.
- Coordinate meeting schedules, book conference rooms, and prepare meeting materials.
- Assist with data entry, filing, and maintaining organized digital and physical records.
- Order and maintain office supplies inventory to ensure operational efficiency.
- Greet visitors and clients with a professional and welcoming demeanor.
- Support the administrative team with ad-hoc projects and special events.
Qualifications
- High school diploma or GED required; associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Ability to work independently with minimal supervision.
- Professional appearance and demeanor.