Job Description
Are you a highly organized professional seeking a role that offers the perfect work-life balance? Apex Business Solutions is looking for a dedicated Administrative Assistant to join our growing team in Portland, Oregon. We pride ourselves on offering a flexible schedule that empowers our employees to manage their time effectively while maintaining high standards of excellence.
As a key member of our operations team, you will play a crucial role in ensuring our office runs smoothly and efficiently. We are looking for a proactive individual who thrives in a dynamic environment and is eager to contribute to our success.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Screen and direct phone calls and inquiries, providing professional communication on behalf of the management team.
- Prepare and distribute correspondence, reports, presentations, and internal memos.
- Organize and maintain both digital and physical filing systems for easy retrieval.
- Assist with data entry, invoicing, expense reporting, and payroll verification.
- Coordinate team events and manage office supplies inventory.
- Support the executive team with ad-hoc projects and special requests.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Minimum of 2-3 years of administrative experience in a professional setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to prioritize multiple tasks efficiently in a fast-paced environment.
- Excellent verbal and written communication skills with a polished professional demeanor.
- Ability to work independently with a flexible schedule and adapt to changing priorities.