Job Description
Are you a detail-oriented professional seeking a role that adapts to your life? Apex Professional Solutions is currently hiring an Administrative Assistant for an immediate start in New York, NY. We value flexibility, efficiency, and a proactive approach to office management.
This is a unique opportunity to work in a dynamic environment where your schedule is tailored to your needs. Whether you are in New York or looking to work remotely from Florida, we offer a supportive culture that prioritizes work-life balance without compromising on quality.
Why Join Us?
- Flexible Scheduling: Choose shifts that fit your lifestyle.
- Immediate Start: Onboarding begins as soon as you are hired.
- Hybrid Options: We accommodate remote work from New York and Florida.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare and edit correspondence, memos, reports, and presentations with a high degree of accuracy.
- Handle incoming inquiries via email and phone, directing them to the appropriate team members.
- Assist in data entry, record management, and maintaining up-to-date digital filing systems.
- Coordinate office events, meetings, and conference room bookings to ensure seamless operations.
- Process invoices and manage petty cash with strict adherence to company policies.
- Act as the primary point of contact for external vendors and clients.
Qualifications
- High School Diploma or equivalent; Associate’s degree preferred.
- Proven experience (2+ years) in administrative or executive assistance roles.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills.
- Demonstrated ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Reliable internet connection and computer equipment if working remotely from Florida.