Job Description
We are looking for a detail-oriented Administrative Assistant to join our fast-paced team in Austin, TX. In this pivotal role, you will be responsible for streamlining daily operations and ensuring the seamless flow of information within our organization. If you excel at organization, possess exceptional data entry skills, and thrive in a dynamic environment, we want to hear from you.
As a key member of our support staff, you will provide high-level administrative support to department heads and assist in the smooth running of our office. We offer a competitive benefits package, a collaborative work culture, and opportunities for professional growth.
Responsibilities
- Execute high-volume data entry tasks with 99% accuracy and maintain updated digital records.
- Manage complex calendars, schedule appointments, and coordinate travel arrangements for executives.
- Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Screen and direct incoming calls and emails, ensuring urgent matters are escalated immediately.
- Assist with onboarding new hires and maintaining employee personnel files.
- Order and maintain office supplies and manage vendor relationships.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience (2+ years) as an Administrative Assistant or in a similar role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Fast and accurate typing speed (minimum 45 words per minute).
- Strong attention to detail and problem-solving abilities.
- Excellent written and verbal communication skills.