Job Description
Are you an organized and welcoming professional seeking a flexible part-time opportunity in the vibrant Pennsylvania or Virginia area? Apex Administrative Services is expanding our administrative team and is looking for a dedicated Receptionist & Office Support Specialist to manage our front desk and general operations. This role is perfect for someone who thrives in a dynamic environment and wants to make a tangible impact on our company culture.
Why Join Us?
- Flexible part-time schedule (20-30 hours/week).
- Competitive hourly pay ranging from $17.50 to $22.00.
- Opportunity to work in a collaborative, modern office setting.
At Apex Administrative Services, we pride ourselves on exceptional customer service and operational excellence. As our Receptionist, you will be the first point of contact for our clients and partners, representing our brand with professionalism and warmth.
Responsibilities
- Front Desk Management: Greet visitors warmly, answer multi-line phones professionally, and direct inquiries to the appropriate team members.
- Administrative Support: Handle incoming and outgoing mail, process packages, and maintain the reception area to ensure a pristine environment.
- Scheduling & Communication: Manage calendars, schedule appointments, and send meeting reminders to ensure smooth daily operations.
- Office Coordination: Assist with basic data entry, file management, and coordination of office supplies and equipment.
- Customer Relations: Provide exceptional service to clients visiting the office or calling in, ensuring a positive experience.
Qualifications
- Education: High school diploma or equivalent required; additional certification in Office Administration is a plus.
- Experience: Previous experience as a receptionist or in an office support role is preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a friendly and professional demeanor.
- Availability: Must be available to work flexible hours, including some weekends or holidays as needed.