Job Description
We are seeking a highly organized and professional Receptionist & Data Entry Specialist to join our growing team in Baltimore, MD. This is an immediate hire opportunity for a detail-oriented individual who thrives in a fast-paced office environment. You will serve as the first point of contact for our clients while managing critical data entry tasks that keep our operations running smoothly.
Responsibilities
- Manage the front desk operations, including greeting visitors, answering multi-line phone systems, and directing inquiries.
- Perform high-volume data entry with a strict focus on accuracy and speed, ensuring all digital records are up to date.
- Sort and distribute incoming mail, packages, and deliveries efficiently.
- Maintain and organize both digital and physical filing systems for easy retrieval.
- Assist with basic clerical duties such as scanning, faxing, and preparing correspondence.
- Update internal databases and generate reports as requested by management.
- Collaborate with the administrative team to ensure smooth office operations.
Qualifications
- High school diploma or equivalent required; additional certification in office administration is a plus.
- Proven experience in reception and data entry roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong typing skills (minimum 40 WPM).
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively in a busy environment.