Job Description
Are you a people-oriented professional looking for a rewarding part-time role in the heart of Boston?
Apex Administrative Solutions is seeking a highly organized and friendly Part-Time Receptionist to join our dynamic team. We pride ourselves on providing top-tier office support services to a diverse portfolio of clients. In this role, you will be the first point of contact for our clients, ensuring a welcoming atmosphere and seamless operations.
This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to make a tangible impact on our client relationships.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, directing them appropriately and answering incoming phone calls with a friendly voice.
- Administrative Support: Handle incoming and outgoing mail, manage the reception area to ensure it remains tidy and presentable, and perform light data entry tasks.
- Meeting Coordination: Schedule appointments and meetings for executives, prepare meeting rooms, and provide refreshments as needed.
- Communication: Act as a liaison between departments and external clients, ensuring clear and timely communication of messages and information.
- Document Management: Organize and maintain physical and digital files, ensuring confidentiality and easy accessibility.
Qualifications
- Experience: Previous experience in a receptionist or administrative support role is preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a strong customer service orientation.
- Availability: Ability to work a flexible schedule, including some evenings or weekends, depending on client needs.
- Professionalism: A neat appearance, a positive attitude, and the ability to multitask effectively in a busy office setting.