Job Description
We are seeking a dedicated, professional, and highly organized Part-Time Receptionist to join our dynamic team in Los Angeles. This is an Immediate Hiring opportunity for an individual who thrives in a fast-paced environment and excels at providing exceptional front-line support.
In this pivotal role, you will serve as the friendly face of Apex Business Solutions, managing our busy front desk and ensuring our clients and visitors feel welcomed and valued. We offer a competitive hourly rate and a collaborative work culture.
Responsibilities
- Greet and Welcome: Provide a warm and professional greeting to all visitors, clients, and vendors entering the office.
- Phone Management: Answer, screen, and route incoming calls with efficiency and courtesy; take accurate messages when necessary.
- Front Desk Operations: Manage the switchboard, transfer calls, and handle general inquiries in a timely manner.
- Mail and Communications: Sort and distribute incoming mail and packages; manage inter-office communications.
- Scheduling Support: Assist with scheduling appointments, meetings, and conference room bookings.
- Office Maintenance: Maintain a tidy and organized reception area; ensure supplies are stocked and restocked as needed.
- Data Entry: Perform basic administrative tasks, including updating databases and filing documents.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative assistant role.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and standard phone systems.
- Communication: Excellent verbal and written communication skills with a professional and friendly demeanor.
- Reliability: Proven track record of punctuality and reliability; availability to work a consistent part-time schedule.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Multi-tasking: Ability to multitask effectively in a busy office environment while maintaining a high level of customer service.