Job Description
We are seeking a dedicated and polished Part-Time Receptionist to join our dynamic team in the heart of Portland. As the first point of contact for our clients and visitors, you will represent our brand with excellence and professionalism. This is an immediate opening for a highly organized individual who thrives in a fast-paced environment.
In this role, you will ensure smooth daily operations by managing the front desk, answering inquiries, and supporting our administrative staff. We offer a flexible schedule, competitive pay, and a collaborative work culture.
Responsibilities
- Greet and Direct: Welcome guests warmly and direct them to the appropriate personnel or meeting rooms with a professional demeanor.
- Phone Management: Answer incoming calls professionally, screen inquiries, and take accurate messages.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and scan/organize documents.
- Scheduling: Assist in managing calendars, scheduling appointments, and coordinating meeting room bookings.
- Front Desk Maintenance: Maintain a clean, organized, and welcoming reception area at all times.
- Data Entry: Perform basic data entry tasks and update customer records in the internal database.
- Customer Service: Address visitor inquiries and resolve issues efficiently to ensure a positive experience.
Qualifications
- Experience: Previous experience as a receptionist or in a front desk role is preferred.
- Communication: Excellent verbal and written communication skills with a friendly and approachable tone.
- Organization: Strong attention to detail and superior organizational skills.
- Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Availability: Ability to work part-time hours with flexibility to cover shifts as needed.
- Professionalism: High school diploma or equivalent required; associate degree is a plus.
- Interpersonal Skills: Ability to work well independently as well as part of a team.