Job Description
We are seeking a detail-oriented and personable Part-Time Receptionist to join our dynamic team in Raleigh, NC. This hybrid role combines the best of both worlds, requiring you to manage the front desk with a smile while handling essential data entry tasks to keep our operations running smoothly.
As a vital member of our administrative team, you will be the first point of contact for our clients and partners, ensuring a welcoming environment while maintaining high standards of data accuracy and confidentiality.
Responsibilities
- Greet & Direct: Welcome visitors and clients warmly, manage the reception desk, and direct inquiries to the appropriate team members.
- Communication Management: Answer incoming phone calls professionally, take accurate messages, and screen emails to ensure timely responses.
- Data Entry: Perform high-speed, error-free data entry into our CRM and database systems, ensuring all records are up-to-date and accurate.
- Calendar Management: Assist with scheduling appointments, coordinating meetings, and maintaining the office calendar.
- Administrative Support: Handle mail distribution, filing, photocopying, and general office supply management.
- Reporting: Assist in generating basic reports and maintaining organized physical and digital filing systems.
Qualifications
- Education: High school diploma or GED required; some college or certification in Business Administration is preferred.
- Experience: Proven experience as a Receptionist, Front Desk Coordinator, or in a similar administrative role.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with data entry software is highly desirable.
- Attributes: Exceptional attention to detail, strong organizational skills, and the ability to multitask in a fast-paced environment.
- Communication: Excellent verbal and written communication skills with a professional and friendly demeanor.
- Reliability: Ability to work flexible hours, including some evenings or weekends, as required by business needs.