Job Description
Welcome to Apex Administrative Solutions, where efficiency meets professionalism. We are currently seeking a detail-oriented and highly organized Part-Time Receptionist to join our dynamic team in Austin, Texas. In this role, you will serve as the first point of contact for our clients and visitors, managing front-desk operations while handling critical data entry tasks to ensure our records are accurate and up-to-date.
We pride ourselves on a fast-paced environment that mirrors the high standards of Washington DC-style administrative roles, but with the relaxed and vibrant culture of Texas. If you possess exceptional typing skills, a professional demeanor, and a passion for organization, we want to meet you.
Why Join Us?
- Flexible part-time schedule (20-25 hours per week).
- Competitive hourly wage with performance bonuses.
- Opportunity for growth within a supportive administrative team.
- Modern office environment in the heart of Austin.
Responsibilities
- Manage the front desk reception area, ensuring a welcoming and professional atmosphere for all visitors and clients.
- Perform high-volume data entry tasks with a focus on accuracy and speed, maintaining digital and physical records.
- Screen and direct incoming calls, take detailed messages, and respond to general inquiries via email and phone.
- Assist with scheduling appointments, managing calendars, and coordinating meetings for the executive team.
- Handle incoming and outgoing mail, packages, and couriers in a timely manner.
- Prepare and maintain general office files, ensuring proper categorization and confidentiality.
- Support other administrative staff with special projects and ad-hoc duties as needed.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Proven proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Typing speed of at least 45 WPM with a high degree of accuracy.
- Excellent verbal and written communication skills with a professional telephone manner.
- Ability to multitask effectively in a fast-paced environment.
- Must be a self-starter with strong problem-solving abilities.