Job Description
We are seeking a highly organized and professional Administrative Assistant to join our team for our weekend operations in Los Angeles. This is a fantastic opportunity for individuals looking to build a career in corporate administration while enjoying a flexible schedule.
At Apex Corporate Solutions, we pride ourselves on operational excellence and client satisfaction. As the weekend support lead, you will ensure that our office functions seamlessly and that our team remains productive from Friday through Sunday.
What You Will Do:
- Greet visitors and clients warmly, managing the front desk reception area.
- Manage incoming and outgoing communications, including emails and phone calls.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Perform data entry, maintain digital and physical filing systems, and prepare documents.
- Assist with light accounting tasks, such as processing invoices and expense reports.
- Order office supplies and maintain a clean, organized workspace.
Why Apply?
- Competitive pay rate of $18-$25/hour.
- Weekend-only schedule allows for work-life balance.
- Opportunity for full-time conversion and career growth.
- Modern, collaborative office environment in Downtown LA.
Responsibilities
- Manage the front desk reception, greeting visitors, and answering incoming calls with a professional demeanor.
- Handle incoming emails and correspondence, ensuring timely responses and accurate routing.
- Schedule, coordinate, and confirm meetings, appointments, and conference room bookings.
- Perform data entry, file management, and document preparation using MS Office Suite.
- Assist with inventory management and office supply ordering as needed.
- Process invoices and handle basic accounting tasks under supervision.
- Maintain a clean, organized, and welcoming office environment.
Qualifications
- High School Diploma or GED required; Associate's degree preferred.
- Minimum of 1-2 years of experience in administrative support or office management.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask effectively.
- Must be available to work weekends (Friday, Saturday, Sunday).
- Reliable transportation is a must.