Job Description
Are you a detail-oriented professional looking to make a significant impact in a growing organization? Summit Office Solutions is currently seeking a dedicated Administrative Assistant to join our team in Long Beach, Illinois.
In this role, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We offer a collaborative environment where your organizational skills will be valued and rewarded. If you are passionate about office administration and want to work for a company that prioritizes excellence, we encourage you to apply.
What You Will Do:
Our ideal candidate will take ownership of administrative tasks, from managing calendars to preparing complex reports. You will work closely with department heads to support strategic goals and maintain a professional office atmosphere.
Responsibilities
- Manage and coordinate complex calendars, scheduling appointments, and managing meeting logistics for senior management.
- Prepare and distribute professional correspondence, including emails, letters, memos, and reports with a high degree of accuracy.
- Handle incoming and outgoing communications, including phone calls and inquiries, ensuring a professional and welcoming image for the company.
- Assist with data entry, filing, and maintaining organized digital and physical records systems.
- Coordinate office supplies, equipment maintenance, and vendor relationships to ensure seamless operations.
- Prepare expense reports and process invoices in a timely manner.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 3 years of professional administrative or office support experience.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong verbal and written communication skills with the ability to interact professionally with clients and colleagues.
- Exceptional organizational skills with the ability to prioritize multiple tasks and meet strict deadlines.
- Proactive problem-solver with a positive attitude and a strong work ethic.