Job Description
Are you an organized professional looking for a flexible work-life balance?
Apex Corporate Solutions is seeking a detail-oriented Part-Time Office Assistant to join our dynamic team in San Antonio, Texas. We pride ourselves on a collaborative work environment where your contributions directly impact our success. This role offers a great opportunity to gain diverse administrative experience in a supportive setting.
Why Join Us?
- Flexible Scheduling: Enjoy a part-time schedule that respects your personal time.
- Competitive Pay: Earn between $18.00 and $22.00 per hour based on experience.
- Growth Opportunities: Potential for full-time advancement within the company.
Key Responsibilities:
- Manage incoming communications (emails and phone calls) with professionalism.
- Prepare, proofread, and distribute internal documents and reports.
- Coordinate and maintain the executive calendar and schedule appointments.
- Perform accurate data entry and update company databases.
- Maintain office organization, including filing systems and supply inventory.
- Assist with basic accounting tasks such as expense reports and invoicing.
- Support team meetings and prepare necessary presentation materials.
Qualifications:
- High school diploma or equivalent required.
- Previous administrative or clerical experience is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong time management and multitasking abilities.
- Ability to work independently and meet deadlines in a fast-paced environment.
Ready to take the next step in your career? Apply today and become a vital part of our team in San Antonio!
Responsibilities
- Manage Communication: Handle incoming emails and phone calls professionally, directing inquiries to the appropriate department.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Calendar Coordination: Maintain and organize the executive calendar, scheduling meetings and appointments efficiently.
- Data Entry: Accurately input and update data into company databases and CRM systems.
- Office Operations: Maintain a clean and organized workspace, manage office supplies, and assist with basic IT troubleshooting.
- Event Support: Assist in coordinating company events, conferences, and team-building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Experience: Previous experience in an administrative or clerical role is preferred but not mandatory for the right candidate.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a focus on professionalism.
- Organization: Strong time management skills with the ability to prioritize tasks in a fast-paced environment.
- Reliability: Punctual, dependable, and able to work independently with minimal supervision.