Job Description
Are you a detail-oriented professional looking for a flexible opportunity to make an impact?
Horizon Administrative Services is currently seeking a reliable and proactive Part-Time Office Assistant to join our growing team in San Antonio, Texas. In this pivotal role, you will serve as the face of our company, ensuring smooth daily operations and providing essential administrative support to our management team.
We pride ourselves on a collaborative work environment that values efficiency, integrity, and customer service. If you are organized, tech-savvy, and eager to grow your career in office support, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors, answer incoming calls, and direct inquiries to the appropriate personnel in a professional manner.
- Document Management: Maintain accurate and organized digital and physical filing systems, including drafting, proofreading, and filing correspondence.
- Scheduling & Coordination: Manage the office calendar, schedule appointments, and coordinate meetings, including setting up conference rooms and preparing agendas.
- General Office Support: Handle incoming and outgoing mail, process invoices, and assist with basic bookkeeping tasks as needed.
- Inventory Control: Monitor office supply levels and place orders to ensure the team is equipped with necessary materials.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with basic accounting software (QuickBooks or similar) is preferred.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Exceptional attention to detail and the ability to prioritize tasks in a fast-paced environment.