Job Description
Are you an organized, detail-oriented professional looking for a part-time opportunity in the heart of Los Angeles? Apex Administrative Solutions is seeking a dedicated Office Assistant to join our vibrant team. We pride ourselves on a collaborative culture and are looking for someone who can bring energy and efficiency to our daily operations.
In this role, you will be the backbone of our administrative support, ensuring smooth workflows and exceptional service for our clients. If you are a self-starter with a knack for multitasking, we want to hear from you.
Responsibilities
- Manage and direct incoming calls and inquiries with a professional and friendly demeanor.
- Perform general clerical duties, including data entry, filing, and document management.
- Assist in coordinating meeting schedules, preparing agendas, and taking minutes when required.
- Handle incoming and outgoing mail, including courier services and package tracking.
- Maintain office supplies inventory and place orders as needed to ensure smooth operations.
- Provide administrative support to senior staff, including expense reports and travel arrangements.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Must be reliable, punctual, and able to work a flexible part-time schedule (approx. 20-25 hours/week).