Job Description
Are you a detail-oriented professional looking for a flexible part-time opportunity in the heart of Charlotte? Apex Solutions Group is seeking a dedicated Office Assistant to join our dynamic team. We pride ourselves on delivering exceptional support services, and we are looking for someone who thrives in a fast-paced environment and enjoys helping others succeed.
In this role, you will be the face of our operations, ensuring our daily workflows run smoothly while providing top-tier administrative support to our staff and clients. If you are organized, proactive, and ready to make a tangible impact, we want to hear from you.
Responsibilities
- General Administrative Support: Manage incoming emails, answer phone calls, and direct inquiries to the appropriate departments efficiently.
- Document Management: Handle data entry, filing, scanning, and archiving of important documents with a high degree of accuracy.
- Scheduling & Coordination: Assist in scheduling meetings, booking conference rooms, and coordinating travel arrangements for team members.
- Office Operations: Maintain the reception area and common spaces to ensure a welcoming and professional environment for guests.
- Inventory Control: Monitor office supply levels and place orders as needed to ensure the team has the tools they need.
- Customer Service: Provide friendly and professional support to visitors and internal staff, resolving basic issues promptly.
Qualifications
- Experience: Previous experience in an administrative or office support role is preferred.
- Education: High school diploma or equivalent required; additional certification in office management is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks in a busy environment.
- Adaptability: Ability to work independently and adapt to changing priorities.