Job Description
Are you looking for a rewarding career opportunity in New York? Apex Administrative Solutions is currently seeking a highly organized and proactive Part-Time Office Assistant to join our growing team. We pride ourselves on delivering exceptional service and value to our clients, and we need a reliable partner to help us maintain our high standards.
This role offers a flexible schedule designed to accommodate your lifestyle while providing a challenging and engaging work environment. If you possess strong administrative skills and a professional demeanor, we want to hear from you.
Responsibilities
- Manage Office Communications: Handle incoming calls, emails, and mail with a high level of professionalism and accuracy.
- Administrative Coordination: Assist with data entry, maintain electronic and physical filing systems, and prepare correspondence.
- Scheduling & Calendar Management: Schedule meetings, coordinate appointments, and remind team members of upcoming commitments.
- Customer Relations: Greet visitors warmly and direct them appropriately to ensure a smooth reception experience.
- Document Preparation: Compile reports, presentations, and other necessary documentation using Microsoft Office Suite.
- Inventory & Supplies: Monitor office supply levels and assist in placing orders to ensure the office is fully equipped.
- Project Support: Provide general support to various departments as needed to ensure operational efficiency.
Qualifications
- Education: High school diploma or GED is required; Associate’s degree or prior administrative experience is a plus.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication Skills: Excellent verbal and written communication skills with the ability to interact with diverse clients and staff.
- Attention to Detail: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Reliability: Must be punctual, trustworthy, and capable of working independently with minimal supervision.
- Flexibility: Willingness to adapt to a part-time schedule that may include occasional evenings or weekends.