Job Description
Are you a detail-oriented professional looking for a flexible part-time opportunity in the heart of Silicon Valley? Apex Data Systems is seeking a dedicated and reliable Data Entry Clerk and Receptionist to join our dynamic administrative team. This hybrid role offers the perfect blend of hands-on data management and front-line customer interaction.
We are looking for an individual who thrives in a fast-paced environment and can maintain high accuracy levels while managing multiple priorities. If you are passionate about organization and possess excellent communication skills, we want to hear from you.
Responsibilities
- Data Management: Accurately enter, update, and maintain customer and employee records in our CRM and database systems with a focus on 99.9% accuracy.
- Reception Duties: Manage the front desk reception area, greet visitors warmly, and direct inquiries to the appropriate department.
- Communication: Answer incoming phone calls and emails professionally, taking detailed messages and escalating urgent issues promptly.
- Record Verification: Review incoming data for discrepancies and reconcile financial invoices or reports as needed.
- Organization: Maintain both digital filing systems and physical archives, ensuring documents are easily retrievable and organized.
- Support: Assist the wider office team with administrative tasks, scheduling meetings, and preparing meeting materials.
Qualifications
- Education: High school diploma or equivalent required; Associate degree in Business Administration or related field is a plus.
- Experience: Proven experience in data entry, reception, or general office administration.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing Speed: Must be able to type at least 45 words per minute (WPM).
- Attention to Detail: Strong ability to spot errors and ensure data integrity.
- Soft Skills: Exceptional interpersonal skills with the ability to interact professionally with clients and colleagues.