Job Description
We are currently seeking a detail-oriented and professional Part-Time Receptionist and Data Entry Specialist to join our growing team in San Jose, CA. In this pivotal role, you will serve as the first point of contact for our clients and visitors while managing essential data management tasks to ensure our records are accurate and up-to-date.
If you excel in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
Responsibilities
- Manage front desk operations, including answering multi-line phones, greeting visitors, and directing inquiries professionally.
- Perform high-volume data entry tasks into our CRM and database systems with 100% accuracy.
- Organize and maintain both physical and digital filing systems for efficient document retrieval.
- Assist with administrative duties such as scheduling appointments, preparing correspondence, and managing emails.
- Process invoices, receipts, and other financial documents as required.
- Cross-train on other administrative functions to support the wider team.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Proven experience in data entry, receptionist, or administrative support roles.
- Proficient in Microsoft Office Suite, particularly Excel and Outlook.
- Minimum typing speed of 40 WPM with exceptional accuracy.
- Strong verbal and written communication skills in English.
- Ability to prioritize tasks and manage time effectively in a remote or hybrid setting.