Job Description
Are you a highly organized professional seeking a rewarding career path that fits your lifestyle? Horizon Executive Support is currently seeking a dedicated Administrative Assistant to join our expanding team in Los Angeles. We pride ourselves on offering a flexible schedule and a weekly pay structure, allowing you to enjoy financial stability while maintaining a healthy work-life balance.
In this pivotal role, you will provide essential administrative support to our executives and clients, ensuring smooth operations and fostering a productive environment. If you are detail-oriented, proactive, and looking for a role that values your contribution, we want to meet you.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings both internally and externally.
- Handle incoming correspondence, including emails and phone calls, with the highest level of professionalism.
- Prepare, edit, and proofread documents, presentations, and reports using Microsoft Office Suite.
- Assist with data entry, database management, and maintaining accurate filing systems.
- Plan and organize travel itineraries, including flights, accommodations, and ground transportation.
- Coordinate company events and manage office supply inventory.
- Act as the primary point of contact for internal and external stakeholders.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2 years of administrative experience in a fast-paced corporate environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills with a focus on customer service.
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Ability to work independently and adapt to changing priorities.