Job Description
Are you a highly organized professional seeking a flexible, part-time role in the heart of Illinois? Horizon Business Solutions is looking for a dedicated Administrative Assistant to support our growing operations in Oakland. We are a dynamic company committed to excellence, and we need a reliable team member to help us streamline our office processes.
In this position, you will be the face of our office, ensuring that our administrative functions run seamlessly. If you have a knack for organization and a passion for providing top-tier support, we invite you to apply for this exciting opportunity.
Responsibilities
- Manage incoming communications, including answering phones, routing messages, and responding to emails in a professional and timely manner.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with scheduling appointments, coordinating meetings, and preparing meeting agendas and minutes.
- Create, edit, and format documents, reports, and presentations using Microsoft Office Suite.
- Handle general office duties such as ordering supplies, managing inventory, and processing invoices.
- Greet visitors and direct them to the appropriate personnel or department.
Qualifications
- High school diploma or equivalent required; Associate degree or certificate in office administration preferred.
- Previous experience in an administrative support role is highly desired.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is essential.
- Strong verbal and written communication skills with a focus on clarity and professionalism.
- Exceptional organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Ability to work independently and collaboratively as part of a team.