Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in San Jose, CA. This is an Immediate Hire opportunity for a detail-oriented professional who excels in a fast-paced office environment. As a key member of our support staff, you will ensure the smooth operation of our daily office functions, providing top-tier office support to management and staff.
In this role, you will be the face of our organization, managing complex schedules, coordinating meetings, and handling confidential information with the utmost discretion. We offer a competitive salary, comprehensive benefits, and a collaborative culture that values your contribution.
Why Apply?
- Immediate Start Available
- Competitive Pay ($22 - $28/hr)
- Full-time Office Support Role
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings for senior management.
- Handle incoming communications, including email and phone calls, with professionalism and courtesy.
- Prepare and distribute internal memos, reports, and correspondence using Microsoft Office Suite.
- Order and maintain office supplies, equipment, and inventory to ensure a well-stocked workspace.
- Assist in data entry, filing, and record-keeping to maintain accurate digital and physical records.
- Coordinate travel arrangements, including flights, hotels, and itineraries, as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.
- Minimum of 2 years of experience in administrative support or office management.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a professional demeanor.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently and as part of a team in a fast-paced environment.