Job Description
We are seeking a dedicated Part-Time Administrative Assistant to join our dynamic team in Phoenix, AZ. If you are organized, proactive, and ready to make an impact immediately, we want to hear from you.
As a vital member of our operations team, you will ensure our office runs efficiently and that our internal and external communications are flawless.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling travel arrangements with precision.
- Prepare, edit, and proofread professional correspondence, reports, and presentations.
- Screen and direct phone calls; handle incoming and outgoing mail and emails in a timely manner.
- Organize and maintain both physical and digital filing systems for efficient document retrieval.
- Assist with basic bookkeeping tasks, including expense reports and invoice processing.
- Support department staff with special projects, data entry, and ad-hoc administrative tasks as needed.
Qualifications
- High school diploma or equivalent; associate degree preferred.
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently and maintain strict confidentiality.