Job Description
Are you an organized professional seeking a flexible opportunity? Horizon Administrative Services is currently seeking a highly motivated Part-Time Administrative Assistant to join our dynamic team in Long Beach, CA.
We are looking for an individual who excels in multitasking and thrives in a fast-paced environment. In this role, you will play a crucial role in ensuring our daily operations run smoothly while supporting our leadership team with high-level administrative tasks.
Why Join Us?
- Competitive hourly rate ($18.00 - $24.00)
- Flexible part-time schedule
- Opportunity for professional growth within a stable company
- Supportive and collaborative work culture
Responsibilities
- Manage Communications: Screen and redirect incoming calls, manage email correspondence, and respond to client inquiries in a professional and timely manner.
- Scheduling & Coordination: Schedule meetings, coordinate travel arrangements, and maintain the executive calendar to ensure efficient time management.
- Document Management: Prepare, edit, and format documents, presentations, and reports using Microsoft Office Suite.
- Office Operations: Maintain the physical office environment, including managing inventory, ordering supplies, and organizing filing systems.
- Data Entry: Accurately input and update data into internal databases and track project milestones.
- Event Support: Assist in planning and executing company events and community outreach activities as needed.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Previous experience in an administrative or receptionist role (1-2 years preferred).
- Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Exceptional organizational skills with the ability to prioritize tasks effectively.
- Reliability: Punctual, professional, and capable of working independently with minimal supervision.