Job Description
Welcome to Apex Professional Services
We are a dynamic, forward-thinking company looking for a motivated Administrative Assistant to join our growing team in Kansas City, MO. We are specifically seeking individuals who are eager to learn and grow—this is an excellent entry-level opportunity for those looking to start a career in office administration.
In this role, you will play a vital part in ensuring our daily operations run smoothly. We pride ourselves on our supportive culture and offer comprehensive on-the-job training to help you succeed. If you are organized, detail-oriented, and ready to contribute to a collaborative environment, we want to hear from you.
Responsibilities
- Manage incoming communications, including emails, phone calls, and mail, ensuring all inquiries are addressed professionally and promptly.
- Coordinate and schedule meetings, including booking conference rooms, setting up conference calls, and sending calendar reminders.
- Prepare and edit documents, reports, presentations, and memos using Microsoft Office Suite.
- Maintain and organize both physical and digital filing systems to ensure easy retrieval of company information.
- Assist with basic data entry tasks and maintaining accurate office records and databases.
- Handle front desk reception duties, greeting visitors, directing them to the appropriate person, and managing visitor logins.
- Order and maintain office supplies to ensure the workspace is well-equipped for the team.
Qualifications
- High school diploma or GED is required; no prior administrative experience is necessary as training is provided.
- Basic computer proficiency with Microsoft Word, Excel, and Outlook.
- Strong written and verbal communication skills with a professional demeanor.
- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
- Strong organizational skills and attention to detail.
- A positive attitude, eagerness to learn, and a team-oriented mindset.