Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Washington, D.C. This is an immediate hire opportunity for a dedicated professional looking to make an impact. We offer a flexible schedule and a collaborative environment where your skills will be valued.
As the face of our operations, you will play a crucial role in ensuring our executive team runs efficiently. You will manage complex calendars, coordinate high-level travel, and handle sensitive information with the utmost discretion. If you thrive in a fast-paced environment and possess exceptional organizational skills, we encourage you to apply today.
Responsibilities
- Calendar & Schedule Management: Manage complex calendars, schedule meetings, and coordinate conference room bookings with precision.
- Travel Coordination: Plan and book domestic and international travel arrangements, including flights, hotels, and itineraries.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone, email, and in-person.
- Document Preparation: Prepare, proofread, and distribute meeting agendas, presentations, and executive summaries.
- Office Operations: Oversee office supply inventory, manage incoming mail, and handle vendor relationships.
- Event Coordination: Assist in organizing company events, webinars, and team-building activities.
- Data Management: Maintain accurate records and databases using Excel and CRM systems.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative support experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Proven ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Communication: Excellent verbal and written communication skills with a polished professional demeanor.
- Adaptability: Ability to work independently and adapt to changing priorities and deadlines.
- Integrity: Demonstrated ability to handle confidential information with discretion.