Job Description
Are you an organized professional looking for a stable role with weekly pay? Apex Office Services is seeking a detail-oriented Administrative Assistant to join our dynamic team in Austin, TX.
We offer a supportive environment, competitive benefits, and the opportunity to work with a diverse clientele. If you thrive in a fast-paced office setting and have a passion for efficiency, we want to hear from you.
Responsibilities
- Manage Incoming Communications: Screen and direct calls, manage emails, and handle incoming mail and packages professionally.
- Schedule Management: Coordinate calendars, schedule appointments, and arrange travel logistics for staff.
- Document Preparation: Create, edit, and distribute documents, reports, and presentations using Microsoft Office Suite.
- Meeting Support: Prepare meeting agendas, take accurate minutes, and set up conference rooms.
- Data Management: Maintain organized digital and physical filing systems, including data entry and record updates.
- Office Coordination: Assist with inventory management, ordering supplies, and supporting general office operations.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of experience in administrative support or office management.
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and CRM software.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively.