Job Description
Welcome to Meridian Administrative Services, where organization meets opportunity. We are seeking a highly motivated and detail-oriented Part-Time Administrative Assistant to join our growing team in Indianapolis. This is an immediate hiring opportunity for a candidate who thrives in a dynamic office environment and is passionate about supporting business operations.
In this role, you will play a vital role in ensuring our daily operations run smoothly. You will be the first point of contact for many of our clients and partners, representing our brand with professionalism and grace. If you are looking for a flexible schedule and a chance to make a tangible impact, we want to hear from you.
Responsibilities
- Schedule Management: Coordinate and manage complex calendars, schedule meetings, and arrange travel arrangements for senior staff.
- Communication Hub: Serve as the primary point of contact for incoming inquiries via phone and email, routing messages efficiently.
- Data Management: Maintain and update accurate digital and physical records, ensuring confidentiality and data integrity.
- Document Preparation: Draft, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Office Operations: Handle incoming mail, process expense reports, and manage office supplies inventory.
- Event Support: Assist in planning and logistics for company events, including vendor coordination and on-site assistance.
- Team Collaboration: Support cross-functional teams with ad-hoc administrative tasks to ensure project deadlines are met.
Qualifications
- Experience: Proven experience (1-2 years minimum) in an administrative or office support role.
- Education: High School Diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Exceptional organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Attention to Detail: A keen eye for detail and accuracy in all tasks.
- Reliability: Must be punctual, dependable, and able to work independently with minimal supervision.