Job Description
Join our dynamic team at City Administrative Services as an Entry-Level Administrative Assistant and kickstart your career in Philadelphia's thriving administrative sector. We're seeking organized, tech-savvy individuals to support our daily operations with precision and professionalism. This full-time role offers comprehensive training and growth opportunities for motivated beginners. Enjoy competitive benefits, a collaborative work environment, and the chance to develop essential office skills while making a tangible impact on our community's administrative efficiency.
Responsibilities
- Accurately input, update, and maintain digital records using proprietary software and databases
- Manage and organize physical/digital files with meticulous attention to detail
- Assist with scheduling, correspondence, and office communication protocols
- Support departmental reporting by compiling and formatting data for analysis
- Coordinate office supplies inventory and procurement processes
- Perform basic bookkeeping tasks and expense tracking
- Collaborate with cross-functional teams on administrative projects
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Minimum 40 WPM typing speed with 95% accuracy in data entry
- Strong organizational skills with ability to prioritize tasks
- Excellent verbal/written communication abilities
- Basic knowledge of office equipment (printers, scanners, etc.)
- Ability to maintain confidentiality and handle sensitive information
- Positive attitude and willingness to learn new systems quickly