Job Description
We are currently seeking a highly organized and proactive Part-Time Administrative Assistant to join our dynamic team in New York City. This is an immediate hiring opportunity for an individual who excels in a fast-paced environment and thrives on supporting executive operations.
As a key member of our support staff, you will play a crucial role in ensuring smooth daily operations. We offer a flexible schedule and a collaborative culture where your contributions are valued.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and distribute correspondence, memos, reports, and presentations with a high degree of accuracy.
- Handle incoming communications, including phone calls and emails, with professionalism and poise.
- Organize and maintain physical and digital filing systems to ensure easy retrieval of information.
- Assist in the preparation of documents for meetings and compile data for internal reports.
- Perform light bookkeeping tasks, such as expense tracking and invoice processing.
- Act as a liaison between team members and external clients or vendors.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently with minimal supervision.
- Reliable internet connection and access to a home office setup.